Auto-Authorize - When auto-authorization is turned on, the ILL requesting side does not have to manually authorize requests. The first time a request is submitted it is automatically Auto Mediated , Authorized and sent to the first potential responder in the Rota configuration becoming a request in the Pending status.
Auto-complete - Requests are gone from the requesting or responding results lists when the actions of "Checked In," "Answer Non-Supply," "Complete," or "Received" for Copy Non-Returnable are used.
Automediation - The process that creates a string of responding libraries, called the Rota. This is done prior to manually authorizing the request. The system will automatically check the service level for the user, mandatory fields (author, title), and remote catalogs for the item. It automatically constructs the Rota. If the request is authenticated and a Rota built, it will automatically authorize and send the request to the first library on the Rota.
Borrowing - Requests from your library to other libraries. Your library is the Requester.
Client - In the VDX system this can be the patron or the requesting library. The patron is also referred to as the User and the Requester (not to be confused with the borrowing library as Requester). The Requester button will change to Client in a later release of the software.
Check Manual - An authorization status that indicates a request was made for an item that your library owns; there were no libraries built into the Rota; or, there is another problem with you request.
ISO 10160 - Is the standard that determines the Interlibrary Loan application service definitions that ensure consistent language for interlibrary loan requesting and lending transactions.
ISO 10161 - Is the standard that permits the exchange of ILL messages among ILL systems even if they use different hardware and software.
ISO ILL compliant - The ILL system can communicate with other ISO ILL compliant systems.
ISO ILL messages
Idle |
The request is new and has not yet been authorized or processed by the requesting location. |
Pending |
The request has been sent to the Responding library or a message has been received stating that the item will be supplied or placed on hold; or the request has been forwarded to another location. |
In process |
This is the status of a request when first arriving at a responding location or when containing a new message. |
Conditional |
The request has reached the stage where it can only be satisfied if the requesting library meets specific conditions. |
Cancel pending |
The Requester has initiated a cancellation but the Responder has not responded. |
Cancelled |
The request has been cancelled by the Responder. |
Shipped |
The item has been shipped to the Requester . |
Received |
The item has been received by the Requester . |
Returned |
The item has been shipped back to the Responder. |
Recall |
The item has been recalled by the Responder . |
Renew / Overdue |
A requesting library is asking for a renewal on an overdue item. |
Renew / Pending |
A requesting library is asking for a renewal on an item. |
Lost |
The item has been lost. |
Overdue |
The Requester has been notified that the item is overdue. |
Not supplied |
The request cannot be filled by the Responder . |
Lending - Requests from other libraries for your material. Your library is the Responder.
Lending String - The list of responding libraries included in the Rota.
Location Code - A unique numeric code for each library. This code is used to build the Rota.
| Notes - May be used to send messages between libraries. |
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"Send Yes" - This will send the note on the next action only. |
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"Send No" - This is a private note that is not sent. |
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"Send messages" - This is used to send a message out of VDX to another ILL system, used for ISO-ILL messages. |
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"Request messages" - This will send the note to each Responder. |
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"Client Instr" - This is for notes between patrons and staff for patron initiated ILL requests. |
Responder - A lending library.
Requester - A borrowing library.
Rota - Is a lending string of libraries and a routing system for requests. When a request is submitted it goes to first library on the list. If that library cannot supply the item it goes automatically to the next library on the list until a responding library indicates that they will loan the item.
User - In the VDX system this term refers to library staff.
VDX - VDX uses Virtual Document eXchange software produced by OCLC.
Z39.50 - Is a standard communications protocol for the search and retrieval of bibliographic data in online databases. Z39.50 is used on the Internet to search the Online Public Access Catalogs of library holdings. It is also sometimes used to link disparate OPACs into a single "union" OPAC. |
